Event Management Software Tools to Manage
and Plan Events
A newly released survey conducted by a top provider of event administration software asked based occasion managers what was their favored tool for managing as well as planning their events. The most typical tool by far was function management software with 67% of the votes. Coming 2nd and third were spreadsheets and 'other' respectively. Spreadsheets are a tried and tested way of controlling events - they can monitor budgets, monitor resources and is an effective way of creating and handling lists. The main benefit of spreadsheets being an event management tool may be the low cost associated with them. Nearly all event managers have access to spreadsheets and they are a widely approved document format.
However, a few high number of drawbacks in case event managers decide to use spreadsheets as their main event supervision tool. Poor efficiency: Utilizing spreadsheets is not a very effective method of managing all the aspects of the event. It is likely that event administrators will be using many different spreadsheets, all with dozens of tab, holding a huge amount of data. Controlling all this data within spreadsheets can be confusing to an outsider, and also time consuming for all users. Spreadsheets are only as safe since the server/system they sit on. If they happen to be kept on a computer hard drive, there exists a risk that all the data is going to be lost if anything occurs that computer or laptop.
Spreadsheets will also be prone to freezing/stalling and unless of course the event manager is used to saving on a regular basis, there is a high-risk that data and function will be lost. Trouble maintaining data up to date: Many occasions have multiple event supervisors, all using the same spreadsheets to organise and strategy various areas. Problems occur when managers update spreadsheets without informing the other celebration mangers that the spreadsheet is promoting. If event managers have a copy of the master schedule and work on that, the actual master soon becomes outdated. There are also issues when several event manger needs to accessibility the spreadsheet at the same time. Just one editable copy can be opened up, causing the others to be 'read only' - removing the opportunity to make updates.
Hard to produce reports to measure achievement: A key part of Event Management is the ability to analyse affair success. It is vital to have the capability to understand what makes a particular occasion successful and what needs to be calculated in order to analyse event overall performance. Using spreadsheets makes this a hard task. Although creating charts and charts can be simple on spreadsheets, the merger and sorting of the information can be an extremely complicated along with time consuming task. It is quite necessary that when using spreadsheets, the experience of measuring event efficiency is forgotten or ignored.
Lack of management information: Much like the difficulty in creating reviews to analyse performance, additionally there is a lack of management information general. For companies organising numerous events a year it's important to have the ability to have a clear picture of those events as a whole; understanding use outsourcing for numbers, budgets and other KPI's across all events will help shape event strategy later on. These issues create a lot of problems for organisations with many activities to plan. For this reason, several event managers are now using professional event management software program to help manage their situations. These software solutions have been created specifically for the event management business and contain a range of extensive, yet easy-to-use features.